NCEM PowerDMS Overview

PowerDMS is the application we use for all NCDPS policies/directives, including NCEM Division Directives.  Once you have access to the system, you are required to review all the NCDPS and NCEM policies/directives and electronically sign to acknowledge each one.

The PowerDMS site includes users from all NCDPS divisions. It provides an environment for the consistent creation, review, update, approval and acknowledgement of department and division-level policies and directives throughout NCDPS.  Detailed instructions for first-time accessing the PowerDMS site are included in the attached Basic User Guide, but in general you will need to keep the following in mind:

• During log-in, if you are ever redirected to an unfamiliar Authentication Page, or an error page (such as a secure connection failed message), just use the following URL to get to the NCDPS PowerDMS log-in page: https://powerdms.com/ui/login.aspx?siteId=SITEID&formsAuth=true
• Your email address registered in PowerDMS is: [e-mail]
• Your username is your NCID with the “dps” suffix added to the end: damiles1dps
• Your temporary password for initial log-in is P@ssword8 [case sensitive], and you will be asked to create a new password during initial log-in

• Passwords will need to be changed every 90 days, in accordance with NCDIT requirements
• If you are asked for a “site key” as part of the login process, it should be “ncshp1”
• If you have items in your PowerDMS inbox that need your attention, you will receive an email alert from [e-mail] notifying you there are items that require your action.

Each NCEM employee is assigned a list of policies to review and electronically sign. There are about 75 assigned Department-wide policies that are currently in the system. Department-wide policies apply to permanent, time-limited and temporary employees – so all NCEM staff will need to complete this requirement. After which you will only need to review and sign any new or revised policies that are assigned to you. After the assignments are made, you will see an item on your homepage to-do list directing you to the list of policies. Detailed instructions for signing documents are included in the attached user guide.

In addition to the NCDPS Department-wide policies managed within PowerDMS, we have uploaded all of the current NCEM Division Directives into the system, and they are available for your reference in the “Documents” section. Please note that many of the current Division Directives are from 2018, and may not reflect recent changes in our Division’s structure; however, these documents are being updated.  There are approx. 50 NCEM Division Directives & related documents that are currently in the system, bringing the total approx. number of documents required for your review and electronic signature to approx. 125 at this time (i.e. about 75 NCDPS policies + approx. 50 NCEM Division Directives).

As a new NCEM employee, I recommend you carefully review the NCEM Internal Training Plan.  This plan contains specific training requirements for all new NCEM employees, including the training required for each Section. The NCEM Internal Training Plan is in PowerDMS, but I have also attached a copy for easy reference.

If you have questions about the PowerDMS system itself or need help logging into PowerDMS you can reach OPSP directly at [e-mail], or you can contact me at any time. If you have questions about a policy or how it affects you please contact your supervisor for assistance.

Thank you for your attention and cooperation in this matter.